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Adding Products to Inventory

Maintaining an accurate inventory is essential for planning events and creating menus. This guide walks you through the process of adding products to your Bartendie inventory.

Understanding Products and Inventory​

In Bartendie:

  • Products are specific items like bottles of spirits, mixers, or garnishes
  • Inventory tracks the current quantity of each product you have available

Adding Products Using Barcode Scanning​

The fastest way to add products is by scanning their barcodes.

Step 1: Access the Scanning Feature​

From the main dashboard:

  1. Tap the "Scan" icon in the bottom navigation bar, or
  2. From the Inventory screen, tap the "Scan" button in the top-right corner

Step 2: Scan the Barcode​

  1. Position your camera so the barcode is visible in the scanning area
  2. Hold steady until the barcode is recognized
  3. If scanning is successful, you'll see product details appear

Step 3: Verify Product Information​

After scanning, you'll see one of three results:

Product Recognized in Database:

  • Review the product details (name, brand, category, volume)
  • Confirm or adjust the information if needed

Product in Your Inventory:

  • If you've previously added this product, you'll be prompted to update the quantity
  • Choose between "Add More" or "Replace" options

Product Not Recognized:

  • If the product isn't in our database, you'll need to enter details manually
  • Fill in the required fields (name, brand, category, etc.)

Step 4: Enter Quantity Information​

  1. Enter the current quantity
  2. Select the appropriate unit (bottles, oz, ml, etc.)
  3. Optionally set a minimum threshold for low stock alerts
  4. Specify storage location (e.g., "Main Bar," "Storage Room")

Step 5: Save the Product​

Tap "Add to Inventory" to complete the process.

Adding Products Manually​

If you can't scan a barcode or prefer manual entry:

Step 1: Access the Add Product Screen​

From the Inventory screen:

  1. Tap the "+" button in the bottom right corner
  2. Select "Add Product Manually"

Step 2: Enter Product Details​

Fill in the following information:

  • Name: Product name (e.g., "Bourbon Whiskey")
  • Brand: Manufacturer (e.g., "Maker's Mark")
  • Category: Type of product (e.g., "Whiskey")
  • Alcohol Content: Percentage (e.g., 45%)
  • Volume: Amount (e.g., 750 ml)
  • Barcode (optional): Enter manually if available

Step 3: Add an Image (Optional)​

Tap the camera icon to:

  • Take a photo of the product, or
  • Select an image from your photo library

Step 4: Enter Inventory Information​

Same as in the barcode scanning method:

  1. Enter the current quantity
  2. Select the appropriate unit
  3. Set minimum threshold (optional)
  4. Specify storage location

Step 5: Save the Product​

Tap "Add to Inventory" to complete the process.

Bulk Import Using Spreadsheets​

For advanced users who want to add multiple products at once:

Step 1: Export Template​

  1. From the Inventory screen, tap the menu icon (three dots)
  2. Select "Import/Export"
  3. Tap "Download Template"
  4. Save the spreadsheet template to your device

Step 2: Fill Out the Template​

Open the template in a spreadsheet application and fill in:

  • Product details (name, brand, category, etc.)
  • Inventory information (quantity, unit, location)
  • Minimum thresholds (optional)

Step 3: Import Spreadsheet​

  1. Return to the Import/Export screen
  2. Tap "Import Products"
  3. Select your completed spreadsheet
  4. Review the import preview
  5. Tap "Confirm Import" to add all products

Managing Product Details​

Editing Product Information​

To modify product details:

  1. Find the product in your inventory list
  2. Tap to open the product details
  3. Tap "Edit" in the top-right corner
  4. Make your changes
  5. Tap "Save" to update

Adding Product Tags​

Tags help organize and search your inventory:

  1. Open the product details
  2. Scroll to the "Tags" section
  3. Tap "Add Tags"
  4. Select existing tags or create new ones
  5. Tap "Save" to apply tags

Tips for Effective Inventory Management​

  • Be consistent with units for similar products
  • Use descriptive locations to make finding products easier
  • Set appropriate minimum thresholds based on how frequently you use each product
  • Add tags to help filter and organize your inventory
  • Take photos of unique or uncommon products for easy identification
  • Regularly scan your bar to keep inventory accurate

Next Steps​

After adding products to your inventory, you'll want to:

  1. Track your stock levels as you use ingredients
  2. Generate shopping lists for upcoming events
  3. Explore available recipes based on your current inventory